The DOC & FINANCES trade show will be held on 24 and 25 January at the CNIT La Défense.
Bring innovation to your business with DOCUMYS
Addressing the needs…
that need to boost their sales productivity through increased responsiveness, to change their paper-based processes in order to generate different kinds of savings (costs of reproduction, delivery, processing and tracking, follow-up, archiving, etc.) and to be able to validate or sign documents in the office or remotely with their clients/providers. Implementing these improvements presents a challenge, however: avoiding changes in existing work habits.
of a rapidly-developing environment
Since 1999, France and the rest of Europe have been increasing not only incentives but also regulations in favour of electronic exchanges. The advantages are obvious: speed, traceability, security, savings in paper and environmental benefits. You can tear up an envelope, but not an electronic document! The French Act of March 2000, which gave legal recognition to electronic writing and signatures in 2000, was supplemented by the Confidence in the Digital Economy (Confiance dans l'Economie Numérique, or LCEN) Act in June 2004 and subsequently the Order of June 2005, thus setting the stage for the explosion of e-commerce.
Designing a customised product
Altamys therefore came up with an idea for a product that could be of interest to businesses: a secure platform for exchanging documents within internal as well as external validation circuits. In such a system, documents would acquire probative value and be archived. Part of this concept had already been realised in the form of an electronic signature system developed for regional government authorities (MPI) in 2004. It was therefore necessary to not only customise it but also to modify it by partitioning its features according to the needs of companies.
The innovative challenge was to create a contract server to generate single-use electronic certificates on the fly for co-signers outside of the company in order to complete the validation circuits for exchanged digital documents.
Hence the creation of DOCUMYS.
Turning electronic signatures into a new asset for companies
IT tools can be intimidating – people have a hard time learning not to “touch” documents all the more when they don’t have a good understanding of the technical workings involved. They also don’t want to change their existing work habits. Companies need to be encouraged to take action and to be offered support and reassurance along the way.
The only way for this to happen is if companies take control of tools and realise their potential and the advantages that paperless contracting can provide for them.
Electronic signature systems, used internally and then externally by people outside of the company (clients, providers, contractors, etc.), are a good example of how this can be achieved.
Try out DOCUMYS and let yourself be convinced.